How to Plan a Beautiful Backyard Wedding on a Budget
Backyard weddings are having a major moment — and for good reason. They're personal, flexible, and with the right rentals, they can look just as stunning as any ballroom at a fraction of the cost.
The key is knowing what to rent, what to DIY, and where to spend vs. save.
The Backyard Wedding Rental List
Your home provides the space and the emotional backdrop — but it needs help with almost everything else. Here's what you'll need to rent:
- Tent or canopy — Essential for outdoor weddings. Choose a frame tent (no center poles, better photos) or a pole tent (dramatic look, lower cost).
- Tables and chairs — Round tables with chiavari chairs give a classic wedding look. Farm tables are popular for rustic themes.
- Linens — Tablecloths, napkins, and chair covers in your color palette.
- Dance floor — Even a 12x12 portable floor signals to guests that dancing is happening.
- Lighting — String lights, uplighting in your wedding colors, and candles create magic after sunset.
- Restroom trailers — For backyard weddings over 50 guests, a clean restroom trailer rental is non-negotiable.
- Catering equipment — Tables, chafing dishes, and serving ware if you're doing a buffet.
- Audio/sound system — For vows, toasts, and the reception. Or hire a DJ who brings their own.
- Arch or ceremony backdrop — Where you exchange vows deserves a focal point.
Where to Spend vs. Save
Not all wedding elements are created equal:
| Category | Advice | |----------|--------| | Photography | Spend here. You can't recreate this moment. | | Catering | Spend here. Guests always remember the food. | | Ceremony backdrop | Spend here. It's in every photo. | | Chair covers | Save. Simple chairs look elegant with the right linens. | | Favors | Save. Guests rarely take them home. | | Centerpieces | Save. Simple florals or candles are just as beautiful. | | Tent & furniture | Rent. Never buy. |
Budget Breakdown for a 75-Person Backyard Wedding
| Category | Budget Range | Notes | |----------|-------------|-------| | Tent rental | $600–$1,500 | Depends on size and style | | Tables & chairs | $400–$800 | For 75 guests | | Linens | $200–$500 | Full table coverage | | Lighting | $300–$700 | String lights + uplighting | | Dance floor | $300–$600 | 12×12 or 16×16 | | DJ or sound system | $600–$1,200 | Ceremony + reception | | Catering | $2,000–$5,000 | Biggest variable | | Photography | $1,500–$3,500 | Worth every penny | | Flowers / Decor | $500–$1,500 | DIY saves significantly here | | Misc rentals | $200–$500 | Arch, backdrop, etc. | | Total | $6,600–$15,800 | Wide range based on choices |
5 Backyard Wedding Tips That Save Real Money
- Rent everything — Never buy furniture, linens, or lighting for one event. Rental is always cheaper.
- Go buffet over plated — Buffet catering cuts per-person costs significantly while still feeling abundant.
- Use string lights everywhere — Cheap per foot, enormously impactful at night. Run them on the tent ceiling, fence lines, and patio.
- Hire a day-of coordinator — Not a full planner, just someone to manage the timeline on the day. Worth every dollar.
- Confirm permits early — Check your city's rules for outdoor amplified music and tents on residential property. Some areas require permits.
Browse Wedding Rentals Near You
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